• 2.2.1 Be maintained in good operational condition.

• 2.2.2 Meet national and international environmental, safety and accessibility standards, including availability of ramps or lift-equipped vehicles where required.

• 2.2.3 Comply with national and local regulations.

• 2.2.4 Display route signage, visibility markings, and participant information materials.

• 2.2.5 Be scheduled in sufficient quantity to prevent excessive waiting times and ensure smooth flow of delegates during peak hours.

3. Electric vehicle charging infrastructure

The Government shall ensure the presence of sufficient charging stations, fast chargers, or batteryswap systems in proximity to venues, depots, or operational hubs.

4. Shuttle network and service standards

4.1 Shuttle network:

The shuttle network shall include:

• 4.1.1 Fixed routes connecting accommodation clusters to the Blue Zone and other Conference venues.

• 4.1.2 Express routes during peak hours, where feasible.

• 4.1.3 A late-evening or extended-hours service supporting Conference negotiation schedules.

• 4.1.4 Accessible transport options for persons with disabilities.

4.2 Service schedule

Service schedules, route maps, and operating hours shall be clearly published on the COP website, mobile app, and onsite signage.

5. Project management and operational planning

5.1 Conference shuttle operational plan

A Conference shuttle operational plan shall be developed in close cooperation with the secretariat following the first technical mission. The plan shall include:

• 5.1.1 Deployment timelines for the shuttle fleet, staffing, and logistical arrangements.

• 5.1.2 Driver schedules, training requirements, shift allocations, and standby or contingency staffing.

• 5.1.3 Route planning, scheduling, and interdependency mapping with venue operations, accreditation, security, and commercial transport services.

• 5.1.4 Traffic management coordination, including pick-up/drop-off points, load zones, and flow management.

• 5.1.5 Specifications for charging, staging, and maintenance infrastructure.

• 5.1.6 Interdependencies with venue logistics, energy providers, accreditation, and security.

• 5.1.7 Monitoring, data collection, and reporting mechanisms to ensure real-time service oversight.

• 5.1.8 Risk assessment and mitigation measures, including contingencies for traffic disruptions, weather events, driver shortages, or mechanical failures.

5.2 Transport Project manager

The Government shall designate a Transport Project manager who shall be responsible for:

• 5.2.1 Overseeing overall planning, route planning, fleet deployment, driver operations and sustainability oversight.

• 5.2.2 Coordinating with the secretariat, traffic authorities, accommodation focal points, and other relevant Government entities.

• 5.2.3 Ensuring full alignment with the operational plan and agreed timelines.

• 5.2.4 Submitting regular service performance and readiness reports to the secretariat

• 5.2.5 Ensuring the operational plan objectives are met, including sustainability targets.

• 5.2.6 Submitting regular reports containing operational data and environmental metrics.

6. Driver requirements and training

All drivers shall:

• Be fully licensed and trained.

• Undergo relevant security clearance procedures.

• Receive briefings on Conference procedures, security protocols, and emergency response measures.

• EV operation and energy-efficient driving techniques.

• Passenger management and accessibility procedures.

• Adhere to assigned shifts and rest-time requirements.

7. Communication and information sharing

7.1 Shuttle service communication channels

The Government shall ensure clear communication of shuttle services through:

• 7.1.1 The COP website and mobile application.

• 7.1.2 Digital and physical signage at venues and hotels.

• 7.1.3 Real-time updates on schedule changes, delays, or route adjustments.

7.2 Accessibility of shuttle route and schedule information

Route maps, timetables, and accessibility information shall be easily accessible to all Participants via the COP website, app, and onsite signage.

8. Accountability and monitoring mechanisms

8.1 Joint progress reviews

Regular coordination meetings shall be held between the Government, the secretariat, transport authorities and services providers to review progress against the operational plan, including sustainability targets.

8.2 Monitoring and reporting

The Government shall maintain an incident reporting and response system to promptly resolve transport disruptions or participant concerns.

8.3 Joint corrective action plan

Any deviations from agreed timelines, fleet readiness, or service standards shall trigger a joint corrective action plan, ensuring continuity and quality service.

9. Adjustment of shuttle requirements

9.1 Shuttle operations

Conference shuttle routes, frequency, fleet size, and operating hours may be amended by mutual agreement between the Government and the secretariat to reflect operational needs, participant flows, or updated Conference schedules.

9.2 Power and charging infrastructure

Any required changes to energy provision, charging infrastructure, or sustainability protocols shall be coordinated as early as possible with all relevant stakeholders.

Annex XIII: Commercial transportation services

1. General provisions

1.1 Availability of transport

The Government shall ensure that adequate transportation is available to all Conference Participants on a commercial basis, at reasonable prices, for use during the pre-sessional meetings and the Conference.

1.2 Service standards

Services shall be provided in a manner that ensures timely, safe, and reliable access to and from Conference venues, official events, and designated hotels.

1.3 Sustainability objectives

To the extent possible, the shuttle fleet shall consist of electric vehicles (EVs), hybrid vehicles, or other certified low-emission options, in support of the Conference's sustainability objectives.

2. Fleet composition and requirements

2.1 Rental fleet composition

The fleet of vehicles available for rental shall include:

• 2.1.1 Vehicles with drivers.

• 2.1.2 Vehicles without drivers; and

• 2.1.3 Various categories, including sedans, minivans, minibuses, and buses, to meet different participant needs.

2.2 Rental fleet requirements

Vehicles shall be maintained in good operational condition, meet applicable safety standards, and comply with local regulations.

3. Booking and payment

3.1 Access to transportation booking and payment

Conference participants shall be able to procure and pay for transportation services via a dedicated e-Portal published on the COP official website.

3.2 Booking system requirements

The booking system shall be user-friendly, secure, and integrated with other Conference services, including accommodation and catering, where applicable

4. Project management and operational planning

4.1 Commercial transportation operational plan

A Commercial transportation operational plan shall be developed in close cooperation with the secretariat following the first technical mission. The plan shall include:

• 4.1.1 Deployment timelines for fleet availability.

• 4.1.2 Staffing and driver schedules, including contingency coverage.

• 4.1.3 Interdependencies with other operational areas such as venue logistics, shuttle services, security, accommodation, and catering.

• 4.1.4 Monitoring and reporting mechanisms to ensure service quality, vehicle availability, and timely resolution of issues.

• 4.1.5 Risk assessment and mitigation measures for fleet shortages, traffic disruptions, or unforeseen operational challenges.

4.2 Transport Project manager

The Government shall designate a Transport Project manager responsible for:

• 4.2.1 Coordinating all fleet operations and driver management.

• 4.2.2 Liaising with the secretariat, service providers, and other relevant Government entities.

• 4.2.3 Ensuring adherence to the operational plan and agreed timelines.

• 4.2.4 Submitting regular status reports to the secretariat, including fleet readiness and operational performance metrics.

5. Accountability and monitoring mechanisms

5.1 Joint progress reviews

Regular coordination meetings shall be conducted between the Government, service providers, and the secretariat to review progress against the operational plan, resolve issues, and ensure timely deployment of transportation services.

5.2 Monitoring and reporting

The Government shall maintain an incident reporting and response system to promptly resolve transport disruptions or participant concerns.

5.3 Joint corrective action plan

Any deviations from the operational plan shall trigger a corrective action process, jointly agreed by the Government and secretariat, to maintain continuity and quality of transportation services for Conference Participants.

Annex XIV: Transportation services for United Nations officials

1. General provisions

1.1 Availability of transport

• 1.1.1 The Government, at its own expense, shall make available the transportation resources listed below.

• 1.1.2 All vehicles must be available on a 24-hour basis, with drivers operating on a structured work shift system to ensure continuous coverage.

1.2 Safety and licensing compliance

Vehicles and drivers must meet all applicable safety, licensing, and operational standards.

2. Project management and operational planning

2.1 Transport operational plan

A detailed Transport operational plan —covering fleet composition, driver assignments, schedules, deployment timelines, and interdependencies with other COP operations—shall be developed in close cooperation with the secretariat following the first technical mission.

The plan shall include, at minimum:

• Vehicle readiness schedules and maintenance plans.

• Deployment schedules aligned with venue operations, accreditation processes, and secretariat-led workstreams.

• Assignment of trained drivers, with identification of roles, shifts, and areas of responsibility.

• Risk assessments and contingency plans for vehicle or driver shortages, traffic disruptions, or other operational delays.

• Reporting lines, accountability mechanisms, and escalation procedures for operational issues.

• Performance indicators for timely deployment and effective utilization of vehicles.

2.2 Transport Project manager

The Government shall designate a Transport Project manager as the primary accountable official for fleet and driver deployment, ensuring adherence to schedules, maintenance standards, and operational protocols.

3. Driver security clearances and registration

3.1 Security clearance

• 3.1.1 Drivers requiring access to the Blue Zone must obtain the necessary security clearances from the relevant national authorities.

• 3.1.2 The Government shall ensure that security clearance processes are initiated sufficiently early to avoid delays in vehicle deployment.

3.2 Registration process

Personnel details, including driver information and clearances, shall be submitted via the UNFCCC Online Registration System no later than four (4) weeks prior to the start of the Conference, as referenced in Annex VII: Registration and Accreditation

4. Accountability and monitoring mechanisms

4.1 Joint progress reviews

The appointed service provider(s), where relevant, shall contribute to the development, execution, and regular updating of the Transport operational plan, and participate in coordination meetings with the Government and secretariat.

4.2 Monitoring

Regular progress reviews shall be conducted in coordination with the secretariat to monitor vehicle readiness, driver availability, and compliance with the Transport operational plan.

4.3 Reporting

Regular reports shall be prepared jointly between the Government appointed focal point and the secretariat, with real-time updates on critical issues affecting the fleet.

4.4 Joint corrective action plan

Any deviations from the agreed operational plan or schedule shall be addressed promptly through a jointly agreed corrective action plan.

5. Transport requirement and adjustments

The number, types, and deployment of vehicles and drivers listed in the table overview below, may be amended by mutual agreement between the Government and the secretariat to reflect the evolving operational needs of the Conference.

Annex XV: Accommodation for the Conference Participants

1. General provisions

1.1 Availability and affordability of accommodation

The Government is responsible for ensuring that adequate and easily accessible accommodation, including at hotels and residences, is available to participants at reasonable commercial rates. Accommodation must reflect the diverse needs and resources of Parties, observer organizations, media, youth, civil society, technical personnel and all accredited participants.

1.2 Affordable accommodation availability

An adequate supply of budget accommodation—including hostels, affordable hotels, university or dormitory-style rooms, and regulated private rental options (serviced apartments, short-term rentals, homestays)—shall be made available at transparent and predictable prices.

1.3 Accommodation booking platform (e-Portal)

• 1.3.1 A centralized accommodation governance and booking platform should be confirmed as early as possible.

• 1.3.2 The platform shall list all official lodging options and provide real-time information on availability, pricing, accessibility features, and distance to the Conference venue.

• 1.3.3 The Government shall communicate, in advance and through the accommodation e-Portal:

• 1.3.3.1 Booking and payment deadlines; Cancellation policies.

• 1.3.3.2 Check-in and check-out procedures.

• 1.3.3.3 Requirements for security-cleared accommodation.

1.4 Engagement with the Accommodation sector

• 1.4.1 To meet these obligations, the Government shall initiate timely and proactive engagement with the full accommodation sector—including hotels, hostels, serviced apartments, university housing, guesthouses, and regulated private rental platforms.

• 1.4.2 Early coordination is essential to secure sufficient room availability, and establish accessibility, sustainability, and quality standards.

1.5 Appointment of a designated Accommodation agency

For effective management and oversight, the dedicated accommodation agency is responsible for:

• 1.5.1 Consolidating the inventory of accommodation across all categories

• 1.5.2 Developing and maintaining a secure accommodation e-Portal enabling booking and payment.

• 1.5.3 Sufficient single-occupancy contingent of rooms is reserved.

• 1.5.4 Managing reservation requests and allocations.

• 1.5.5 Ensuring transparent, fair, and predictable pricing.

• 1.5.6 Maintaining dedicated contingencies for low-budget groups and late operational requirements.

• 1.5.7 Ensuring accessibility and safety standards, including for persons with reduced mobility.

1.6 Minimum accommodation standards and room allocation criteria applicable to all

conference participants

• 1.6.1 All rooms must meet minimum standards of safety, security, accessibility, sustainability, and hygiene, and proximity to the Conference venue. Room requirements shall take into account:

• 1.6.2 Single occupancy is the standard room allocation criteria for all Conference participants.

• 1.6.3 Phased arrivals linked to Pre-sessional meeting timelines.

• 1.6.4 Adequate accessible rooms for participants with disabilities or reduced mobility.

• 1.6.5 Included services and facilities shall include:

• 1.6.5.1 High-speed, secure Wi-Fi suitable for operational work.

• 1.6.5.2 Daily breakfast with service hours adapted to early departures and shift work.

• 1.6.5.3 Secure in-room or front-desk storage sufficient for valuable items (e.g., passports, laptops).

• 1.6.5.4 24-hour operational support, including safe transport links.

• 1.6.5.5 Accessibility-compliant facilities (e.g., step-free access, elevators, accessible bathrooms).

• 1.6.5.6 Sustainability features (energy-efficient systems, waste reduction, environmentally responsible operations).

2. Project management, operational planning, and interdependencies

2.1 Accommodation operational plan

A Comprehensive Accommodation operational plan shall be developed by the Government in close cooperation with the secretariat following the first technical mission. The plan shall include:

• 2.1.1 Room allocation timelines (advance, interim, final).

• 2.1.2 Interdependencies across transportation, security, accreditation, and venue operations.

• 2.1.3 Requirements for accessible and low-cost accommodation.

• 2.1.4 Procedures for booking changes, cancellations, and surge needs.

• 2.1.5 Mechanisms for monitoring price compliance and availability commitments.

2.2 Accommodation Project manager

The Government shall designate an Accommodation Project management responsible for:

• 2.2.1 Coordinating accommodation providers,

• 2.2.2 Liaising with the secretariat and relevant Government entities,

• 2.2.3 Ensuring timely implementation of the operational plan,

• 2.2.4 Managing issues related to cancellations, accessibility, overbooking, or participant complaints,

• 2.2.5 Submitting regular progress reports to the secretariat.

2.3 Interdependencies

Operational interdependencies must be addressed across:

• 2.3.1 Transport planning, including shuttle route alignment,

• 2.3.2 Security (VIP accommodation, protected zones),

• 2.3.3 Accreditation timelines (early arrivals),

• 2.3.4 Venue operating schedules,

• 2.3.5 Leaders' Summit, High-level segment, and protocol-related requirements.

• 2.3.6 Accommodation clusters shall align with shuttle routes, accessible mobility pathways, and emergency response planning.

3. Accountability and monitoring mechanisms

3.1 Joint progress reviews

Regular coordination meetings shall be held between the Government, accommodation providers, and the secretariat to monitor implementation of the Accommodation operational plan.

3.2 Monitoring

The Government shall maintain a central accommodation monitoring system tracking availability, pricing compliance, accessibility metrics, and participant feedback.

3.3 Reporting

Regular reports shall be provided to the secretariat, with real-time updates on critical issues affecting participant accommodation.

3.4 Joint corrective action plan

Any significant deviation from agreed plans - such as insufficient room availability or pricing irregularities - shall trigger a joint corrective action process between the Government and the secretariat.

Annex XVI: Host Country Support Staff³

1. General provisions

1.1 Recruitment of Host Country Support Staff (HCSS)

The Government shall, at its own expense, recruit and make available qualified Host Country Support Staff for the positions listed in section 6.

1.2 Working hours and rest

Host Country Support Staff may be required to work extended hours if necessary for the effective delivery of COP operations, provided such hours do not exceed the daily and weekly limits established by the Host Country's labor laws and ensure adequate rest breaks.

1.3 Host Country Support Staff conduct and qualifications

• 1.3.1 Host Country Support Staff shall demonstrate professionalism, reliability, and conduct consistent with United Nations values.

• 1.3.2 English language skills are required; knowledge of another official United Nations language is desirable.

2. Project management and operational planning

2.1 Host Country Support Staff operational plan

• 2.1.1 A detailed Host Country Support Staff operational plan - including scope, deliverables, staffing profiles, milestones, and interdependency mapping - shall be developed in close cooperation with the secretariat following the first technical mission.

The plan shall be an integral component of the overall COP Workforce plan and shall include at minimum:

• 2.1.1.1 Recruitment timelines for each category of staff,

• 2.1.1.2 Onboarding, induction, and training schedules,

• 2.1.1.3 Reporting lines, supervision arrangements, and functional responsibilities,

• 2.1.1.4 Dependencies between Host Country Support Staff roles and secretariat-led workstreams,

• 2.1.1.5 Risk identification and mitigation measures (e.g., recruitment delays, security clearance delays, staffing gaps),

• 2.1.1.6 Performance indicators to ensure accountability for timely delivery.

³ The secretariat will provide the job descriptions for each position.

2.2 Host Country Support Staff Project manager

The Government shall designate a Host Country Support Staff Project manager as the primary accountable official for ensuring timely recruitment, deployment, and performance of Host Country Support Staff.

2.3 Service provider engagement

Any appointed service provider(s) engaged to support Host Country Support Staff management shall:

• Contribute to development and maintenance of the operational plan,

• Participate in regular coordination meetings,

• Maintain updated recruitment, training, and deployment data,

• Implement welfare and communications activities as assigned.

3. Accountability and monitoring mechanisms

3.1 Joint progress reviews

The Government and secretariat shall conduct regular progress reviews against the operational plan, focusing on:

• 3.1.1 Recruitment, selection status and onboarding,

• 3.1.2 Training progress,

• 3.1.3 Deployment planning and readiness,

• 3.1.4 Emerging operational risks,

• 3.1.5 Welfare and conduct-related concerns.

3.2 Monitoring

The Government shall maintain a central monitoring system tracking status of recruitment, selection, onboarding, training, deployment, availability of contingencies, absences from work, shifts arrangements and welfare and conduct-related feedback.

The secretariat will deem to provide timely information to the Government appointed focal points about absences from work and welfare and conduct-related feedback.

3.3 Reporting

Regular reports shall be exchanged between the Government and the secretariat, with real-time updates on critical issues affecting Host Country Support Staff.

3.4 Joint corrective action plan

Any deviations from the agreed timeline, staffing numbers, or deliverables shall be addressed through a jointly agreed corrective action plan.

4. Welfare and well-being of Host Country Support Staff

4.1 General welfare provisions

The Government in close collaboration with the secretariat, shall ensure that Host Country Support Staff are provided with safe, healthy, and fair working conditions, in accordance with applicable national labor laws and international standards.

4.2 Welfare measures

Appropriate welfare measures shall be in place, including but not limited to:

4.2.1 Working hours and rest

• 4.2.1.1 Reasonable working hours and mandatory rest breaks.

• 4.2.1.2 Clear, predictable shift schedules communicated in advance.

4.2.2 Meals, hydration, and break areas

• 4.2.2.1 Provision of adequate meals and hydration throughout working hours, always ensuring accessibility to water.

• 4.2.2.2 Designated workforce catering spaces that are hygienic, safe, and sufficiently equipped to accommodate staff during breaks.

4.2.3 Health and safety

• 4.2.4 Access to medical services and emergency support,

• 4.2.5 Briefings on venue safety, emergency exits, heat stress mitigation (if relevant), and reporting structures.

4.2.6 Uniforms and equipment

• 4.2.6.1 Provision of uniforms or identification garments where relevant, ensuring comfort, practicality, and visibility appropriate to assigned roles.

• 4.2.6.2 Adequate workspace, equipment, and IT resources for the effective performance of their duties.

4.2.7 Transportation

Where required, the Government shall provide safe transport arrangements, particularly for early/late shifts or remote facilities

4.2.8 Concerns and issues reporting mechanism

• 4.2.8.1 The Government shall establish a mechanism for staff to raise concerns related to welfare, safety, or working conditions, and shall address such concerns promptly in coordination with the secretariat.

• 4.2.82 Host Country Support Staff shall receive training on the UNFCCC Code of Conduct, Host Country Code of Conduct, and reporting mechanisms.

• 4.2.8.3 Welfare considerations shall be integrated into the operational plan, including risk assessments and mitigation strategies, and updated regularly based on operational needs.

5. Security clearances, registration, and accreditation

5.1 Security clearance

All Host Country Support Staff must receive the required security clearances from the relevant national authorities.

The Government shall ensure that security clearance processes are initiated early enough to avoid delays in deployment.

5.2 Registration

Personnel details shall be submitted through the UNFCCC Online Registration System (ORS) no later than six (6) weeks prior to the start of the Conference, as referenced in Annex VII: Registration and Accreditation

5.3 Accreditation

Host Country Support Staff shall receive accreditation Conference badges only after:

• 5.3.1 Submission of personal data.

• 5.3.2 Completion of identity verification and security clearance processes as applicable.

• 5.3.3 Completion of mandatory trainings (Code of Conduct, induction, role-specific modules).

6. Adjustments to staffing requirements

The number and categories of Host Country Support Staff (HCSS) listed below may be amended by mutual agreement between the secretariat and the Government to ensure alignment with the final scope of work, evolving operational needs, and any updates to the operational plan.

Final revision of Host Country Support Staff requirements should be submitted by 30 June 2026.

Changes to the above will be accepted only on an exceptional and case-by-case basis.

Annex XVII: Volunteers

1. General provisions

1.1 Mobilization of volunteers

The Government shall, at its own expense, mobilize, train, and make available a sufficient number of qualified Volunteers to support the effective and timely delivery of COP operations.

1.2 Working hours and rest

Volunteers may be required to work extended hours during peak operational periods, provided such hours follow the Government's laws governing volunteer service and ensure adequate rest breaks.

1.3 Volunteers conduct and qualifications

• 1.3.1 Volunteers shall demonstrate professionalism, reliability, and conduct consistent with United Nations values.

• 1.3.2 Fluency in English is required for roles involving public interaction; knowledge of another official United Nations language is desirable.

2. Project management and operational plan

2.1 Volunteer operational plan

A Volunteer operational plan shall be developed jointly by the Government and the secretariat following the first technical mission.

The Plan shall be an integral component of the overall COP Workforce operational plan and shall include at minimum:

2.1.1 Scope and deliverables

• 2.1.1.1 Categories and numbers of Volunteers required, linked to functional areas and operational needs.

• 2.1.1.2 Role profiles, tasks, and expected outputs for each Volunteer category.

• 2.1.1.3 Required skills, language competencies, and physical or technical requirements.

2.1.2 Timelines

• 2.1.2.1 Mobilization and outreach schedule.

• 2.1.2.2 Screening, selection, and onboarding timelines.

• 2.1.2.3 Induction, Code of conduct, and venue-specific training schedules.

• 2.1.2.4 Deployment and shift scheduling framework.

• 2.1.3 Management and supervision structure

• 2.1.3.1 Reporting lines, supervisory arrangements, and daily coordination mechanisms.

• 2.1.3.2 Identification of designated Volunteer Coordinators.

• 2.1.3.3 Procedures for monitoring attendance, performance, and conduct.

2.1.4 Interdependency mapping

A detailed matrix identifying dependencies between Volunteer functions and:

• 2.1.4.1 COP Joint Government and UN Operational team workstreams.

• 2.1.4.2 Host Country Support Staff (HCSS).

• 2.1.4.3 Technical service providers.

• 2.1.4.4 Security, safety, transport, venue operations, and accreditation processes.

2.1.5 Risk Management

Risk identification and mitigation measures shall be included for:

• 2.1.5.1 Mobilization shortfalls.

• 2.1.5.2 No-show or high dropout rates.

• 2.1.5.3 Inadequate language or functional skills.

• 2.1.5.4 Welfare or safety concerns.

• 2.1.5.5 Late accreditation or access challenges.

2.1.6 Performance indicators

The operational plan shall include KPIs to track Volunteer readiness and operational reliability, including:

• 2.1.6.1 Mobilization completion rate.

• 2.1.6.2 Training completion and attendance.

• 2.1.6.3 Deployment punctuality and task fulfilment.

• 2.1.6.4 Supervisor satisfaction metrics.

• 2.1.6.5 Reporting of incidents, grievances, and resolutions.

2.2 Volunteer Project manager

The Government shall designate a Volunteer Project manager as the primary accountable official for ensuring timely mobilization, training, deployment, and well-being of Volunteers.

2.3 Service provider engagement

Any appointed service provider(s) engaged to support Volunteer management shall:

• Contribute to development and maintenance of the operational plan,

• Participate in regular coordination meetings,

• Maintain updated recruitment, training, and deployment data.

• Implement welfare and communications activities as assigned.

3. Accountability and monitoring mechanisms

3.1 Joint progress reviews

The Government and the secretariat shall hold bi-weekly (or mutually agreed) progress review meetings to monitor implementation of the operational plan, focusing on:

• 3.1.1 Mobilization and selection status.

• 3.1.2 Training progress.

• 3.1.3 Deployment planning and readiness.

• 3.1.4 Emerging operational risks.

• 3.1.5 Welfare and conduct-related concerns.

3.2 Monitoring and reporting

Regular reports shall be provided to the secretariat, with real-time updates on critical issues affecting Volunteers.

3.3 Joint corrective action plan

Any deviation from the agreed staffing numbers, timelines, training levels, or deliverables shall trigger a jointly agreed corrective action plan, with shared tracking of actions and outcomes.

4. Welfare and well-being of Volunteers

4.1 General welfare provisions

The Government, in close collaboration with the secretariat, shall ensure that Volunteers are provided with safe, healthy, and fair working conditions, consistent with national laws governing volunteerism and international good practice. Welfare provisions shall include:

4.2 Welfare measures

Appropriate welfare measures shall be in place, including but not limited to:

• 4.2.1 Working hours and rest

• 4.2.1.1 Reasonable working hours and mandatory rest breaks,

• 4.2.1.2 Clear, predictable shift schedules communicated in advance,

• 4.2.2 Meals, hydration, and break areas

• 4.2.2.1 Provision of adequate meals or meal allowances during shifts,

• 4.2.2.2 Continuous access to safe drinking water,

• 4.2.2.3 Designated, hygienic volunteer restroom, rest, and break spaces.

• 4.2.3 Health and Safety

• 4.2.3.1 Access to on-site medical services and emergency support.

• 4.2.3.2 Briefings on venue safety, emergency exits, heat stress mitigation (if relevant), and reporting structures.

4.2.4 Transportation

Where required, the Government shall provide safe transport arrangements, particularly for early/late shifts or remote facilities.

4.2.5 Uniforms and equipment

• 4.2.5.1 Provision of volunteer uniforms, vests, or identification garments.

• 4.2.5.2 Adequate equipment or materials necessary for the role (e.g., tablets for info desk volunteers).

4.2.6 Concerns and issues reporting mechanism

• 4.2.6.1 The Government shall establish a mechanism for Volunteers to raise concerns related to welfare, safety, or working conditions, and shall address such concerns promptly in coordination with the secretariat.

• 4.2.6.2 Volunteers shall receive training on the UNFCCC Code of Conduct, Host Country Code of Conduct, and reporting mechanisms.

• 4.2.6.3 Welfare considerations shall be integrated into the Project Plan, including risk assessments and mitigation strategies, and updated regularly

5. Security clearances, registration, and accreditation

5.1 Security clearances

Where national security procedures apply to volunteers, the Government shall, ensure that security clearance processes are initiated early enough to avoid delays in deployment.

5.2 Registration

As referenced in Annex VII: Registration and Accreditation

, Volunteers requiring access to COP Blue Zone must be registered in the UNFCCC Online Registration System (ORS) no later than six (6) weeks before the opening of the Conference.

5.3 Accreditation

Volunteers shall receive accreditation Conference badges only after:

• 5.3.1 Submission of personal data.

• 5.3.2 Completion of identity verification and security clearance processes as applicable.

• 5.3.3 Completion of mandatory trainings (Code of Conduct, induction role-specific modules).

6. Adjustments to Volunteer requirements

6.1 Amendment of volunteer numbers and categories

The numbers and categories of Volunteers may be amended by the Government, taking into account:

• 6.1.1 Final venue layouts,

• 6.1.2 Revised operational scope and needs,

• 6.1.3 Security requirements,

• 6.1.4 Updated Project plan milestones.

Below are indicative Volunteer categories and service period, not limited to mentioned functional areas listed; the final allocation to be determined jointly.

6.2 Finalization and approval of revised volunteer requirements

Revised Volunteer requirements must be finalized and submitted by the date agreed in the overall operational timeline. Changes after this deadline shall be accepted only on an exceptional basis. Final Volunteer numbers shall be agreed upon no later than 30 June 2026, aligned with venue access, security, transportation, and operational requirements.

Annex XVIII: Catering services

1. General provisions

1.1 Catering services availability

The Government shall, at its own expense, provide adequate, safe, and climate-friendly catering services at the Conference premises. Sufficient human, technical, and logistical resources shall be deployed to ensure smooth and continuous delivery of services throughout the Conference.

To the extent possible, preference should be given to cashless catering systems.

1.2 Catering services affordability and accessibility

• 1.2.1 Catering services shall be provided at affordable prices, considering the diverse nature of COP participants.

• 1.2.2 Low-cost food options shall be made available across Conference premises to ensure inclusivity and accessibility.

1.3 Dietary, cultural, and climate considerations

Catering services shall:

• 1.3.1 Respect the religious beliefs and dietary requirements of international participants.

• 1.3.2 Provide ample vegetarian, vegan, gluten-free, and allergen-aware alternatives.

• 1.3.3 Ensure that food and beverages offered have a minimal climate footprint while maintaining affordability, adequate availability, and menu variety.

• 1.3.4 Maintain operating hours that accommodate the Conference schedule, with the ability to extend hours given reasonable notice.

• 1.3.5 Offer international menus at main catering locations, in accordance with recommended concepts provided by the secretariat.

2. Project management and operational planning

2.1 Catering operational plan

A Catering operational plan—covering staffing, procurement, menus, service schedules, equipment deployment, kitchens as referenced in Annex I and interdependencies with other Conference operations—shall be developed in close cooperation with the secretariat following the first technical mission.

The plan shall include, at minimum:

• 2.1.1 Outline the design, construction, refurbishment, equipment, workflow, safety, operational and hygiene requirements for 138 large scale commercial catering kitchens as referenced in Annex I (Catering facilities (General) Catering area requirements).

• 2.1.2 Recruitment and assignment timelines for catering staff and technical personnel.

• 2.1.3 Menu planning and sourcing schedules, ensuring consideration of climate impact, nutritional requirements, affordability, and variety.

• 2.1.4 Operational schedules aligned with Conference sessions, peak periods, and secretariat-led events.

• 2.1.5 Interdependency mapping with venue operations, logistics, security, and UNFCCC service standards.

• 2.1.6 Performance indicators for timely delivery, quality, and participant satisfaction.

• 2.1.7 Risk assessment and contingency plans for staffing shortages, supply disruptions, or equipment failures.

• 2.1.8 Clear reporting lines, accountability mechanisms, and escalation procedures for operational issues.

2.2 Catering Project manager

The Government shall designate a Catering Project manager as the primary accountable official for planning, coordinating, and monitoring catering services.

2.3 Service provider engagement

The appointed service provider (s), where relevant, shall contribute to the development, execution, and regular updating of the Catering operational plan, and participate in coordination meetings with the Government and the secretariat.

3. Accountability and monitoring mechanisms

3.1 Joint progress reviews

Regular progress reviews shall be conducted with the secretariat to ensure timely staff recruitment, menu preparation and pricing, supply chain readiness, and service quality.

3.2 Monitoring

The Government shall maintain a central catering monitoring system tracking on-demand orders and deliveries, pricing compliance, and participant feedback.

3.3 Reporting

Regular reports shall be provided to the secretariat, with real-time updates on critical issues affecting participant catering experience.

3.4 Joint corrective action plan

Any deviations from the Catering operational plan, including delays or service shortfalls, shall be addressed through a jointly agreed corrective action plan.

4. Security clearances, registration, and accreditation

4.1 Security clearances and national vetting

Catering services technical staff who require access to the Blue Zone must obtain the necessary security clearances from the relevant national authorities.

4.2 Registration

Personnel details shall be submitted via the UNFCCC Online Registration System at least six (6) weeks prior to the start of the Conference, as referenced in Annex VII: Registration and Accreditation

4.3 Accreditation

Catering services technical staff shall receive accreditation Conference badges only after:

• 4.3.1 Submission of personal data,

• 4.3.2 Completion of identity verification and security clearance processes as applicable.

5. Additional operational requirements

5.1 Signage and information

All catering points shall provide visible signage, including menus, pricing, and dietary information (e.g., vegan, vegetarian, gluten-free) in English, clearly displayed for participants.

5.2 Participant flow and service efficiency

All catering service areas shall be designed and managed to ensure smooth participant flow, minimize queuing times, and maintain efficient service during peak periods.

5.3 Sustainability

Sustainable packaging, utensils, and service materials shall be used whenever possible, in line with climate-friendly and environmentally responsible practices.

5.4 Health, safety, and operational flexibility

Catering services shall comply with all applicable health, safety, and hygiene standards.

Operations shall incorporate flexibility to accommodate peak periods, unforeseen changes, or special requests, ensuring continuity and quality of service.

6. Adjustments to catering requirements

The number, type, and scope of catering services may be amended by mutual agreement between the Government and the Secretariat to reflect operational needs, participant requirements, or updated Conference schedules.

7. Example of a catering concept

An example of a catering concept is outlined below. It may be amended in line with operational needs, participant requirements, availability of space, as determined through the Catering Operations Plan and in consultation with the secretariat.

7.1 Food court style set-up

• 7.1.1 Providing multiple counters or stations to offer a variety of meal options simultaneously.

• 7.1.2 One food court-style set-up, as referenced in Annex I: Premises and operations.

• 7.1.3 Operational from 2 to 20 November 2026.

• 7.1.4 Open from 08:00 to 19:00 hrs.

7.2 Restaurants

• 7.2.1 Three to four restaurants, as referenced in Annex I: Premises and operations

• 7.2.2 One restaurant operational from 2 to 20 November 2026; two restaurants operational from 7 to 20 November 2026.

• 7.2.3 Two restaurants open from 08:00 to 22:00 hrs (with flexibility to extend given reasonable notice); one restaurant open from 10:00 to 20:00 hrs

7.3 Grab-and-Go coffee points

• 7.3.1 Various "grab and go" coffee points offering hot and cold beverages as well as finger foods/sandwiches.

• 7.3.2 Five coffee points operational from 2 to 20 November 2026; remaining points from 7 to 20 November 2026

• 7.3.3 Five coffee points open from 08:00 to 22:00 hrs; with two-three coffee points open from 08:00 to 22:00 hrs (with flexibility to extend); remaining points open from 08:00 to 20:00 hrs.

7.4 Action and side events

• 7.4.1 Catering services shall be provided in a designated area convenient to the event, but not inside side event rooms.

• 7.4.2 Upon request by the event organizer, services may be provided in cocktail or seated format.

• 7.4.3 The event organizer is responsible for serving invited guests.

• 7.4.4 Ordering and payment for catering shall be done via a dedicated e-Portal published on the COP official website

• 7.4.5 All related charges shall be borne by the event organizer.

7.5 Water services for meeting and conference rooms

• 7.5.1 All meeting rooms shall have adequate and easily accessible water dispensers.

• 7.5.2 Bottled water or aluminium cans bottled water with glasses shall be provided on the head table in conference rooms upon request by UNFCCC.

• 7.5.3 All related charges shall be covered by the Government.

7.6 Opening ceremony, High-level segment, VIP Lounge

• 7.6.1 Catering services shall be provided in the designated area.

• 7.6.2 Finger foods and a selection of hot and cold beverages shall be offered.

• 7.6.3 Bottled water with glasses shall be provided for speakers.

• 7.7 Operational costs directly related to the organization of the Conference shall be borne by the Government. Costs related to specialized technical systems, digital platforms and services provided by the Secretariat shall be financed by the Secretariat or through mutually agreed cost-sharing arrangements. Bureau meeting/s

• 7.7.1 At the request of authorized UNFCCC officials, catering shall be provided for the Bureau meeting in a designated area convenient to the meeting, but not inside the meeting room.

• 7.7.2 Upon request by the meeting organizer, services may be provided in cocktail or seated format, with a selection of hot and cold food and beverages.

• 7.7.3 The meeting organizer is responsible for serving invited Bureau invitees.

• 7.7.4 Ordering and payment for catering shall be done via a dedicated e-Portal published on the COP official website

• 7.7.5 All related charges shall be borne by the secretariat.

7.8 Other Special event catering

• 7.8.1 At the request of the organizer, cocktail-style or seated events may be provided in designated areas, as referenced in Annex I: Premises and operations Catering services may also be provided at the request of authorized UNFCCC or Participants.

• 7.8.2 Ordering and payment shall be done via the dedicated e-Portal published on the COP official website.

• 7.8.3 All related charges shall be borne by the event organizer.

7.9 VIP Catering services

• 7.9.1 At the request of authorized UNFCCC officials, catering shall be provided for:

• United Nations Secretary-General

• President of the United Nations General Assembly

• UNFCCC Executive Secretary

• Incoming COP President

• Outgoing COP President

• 7.9.2 Daily refreshments with a selection of hot and cold beverages shall be provided in designated areas.

• 7.9.3 All related charges shall be borne by the Government.

Annex XIX: Sustainability, carbon neutrality and accessibility of the

Conference

1. Implementation of sustainability and environmental management system

Pursuant to Article 5, of the Host Country Agreement, the Government shall implement a comprehensive sustainability and environmental management system in line with internationally recognized best practice. This system shall include monitoring, evaluation, and reporting of key sustainability indicators, verified by an independent third party. Climate neutrality and overall sustainability performance shall be documented through climate footprint and event sustainability reports, with lessons learned shared to inform future COP hosts.

2. Objectives

The secretariat and the Government shall work in close partnership to:

• Increase resource efficiency.

• Optimize operational costs while minimizing environmental impacts.

• Improve the quality of products and services.

• Develop and document best practices for sustainable event management.

• Communicate sustainability efforts to all stakeholders to promote sustainable behaviors.

3. Climate Neutrality

3.1 Emissions reductions and offset

• 3.1.1 The Government shall implement measures to avoid, reduce, and offset greenhouse gas (GHG) emissions associated with hosting the Conference, including travel, venue operations, energy, catering, and temporary infrastructure.

• 3.1.2 The remaining GHG emissions shall be offset through internationally recognized carbon reduction or removal projects. The secretariat will provide:

• 3.1.2.1 Calculations of participant travel emissions.

• 3.1.2.2 Guidance on radiative forcing indices.

• 3.1.2.3 Advice on estimating other COP-related emissions in line with current best practice.

3.2 Supplier and contractor compliance

The Government shall ensure that all contractors and suppliers adhere to agreed environmental standards and contribute to reducing emissions.

4. Key sustainability measures

Examples of measures the Government shall implement or encourage to include:

4.1 Accommodation

• 4.1.1 Prioritize energy-efficient hotels and sustainable lodging options.

• 4.1.2 Promote waterand energy-saving measures.

• 4.1.3 Encourage accommodations that meet sustainability certification standards.

4.2 Catering

• 4.2.1 Prioritize locally sourced, seasonal, and low carbon foods.

• 4.2.2 Reduce single-use packaging and promote reusable or compostable items.

• 4.2.3 Implement waste sorting and food recovery programs.

• 4.2.4 Communicate environmental impact of catering choices to participants.

4.3 Transport

• 4.3.1 Encourage walking, cycling, and public transport.

• 4.3.2 Provide low-emission or electric conference vehicles.

• 4.3.3 Offer free transport cards or shuttles to reduce private vehicle use.

4.4 Paper and materials

• 4.4.1 Implement "paper-light" policies.

• 4.4.2 Use recycled and certified sustainable paper for unavoidable printing.

• 4.4.3 Reduce single-use materials in badges, signage, and promotional items.

4.5 Temporary venue infrastructure

• 4.5.1 Use modular, reusable, or recyclable structures.

• 4.5.2 Minimize transportation distance and associated emissions.

• 4.5.3 Employ renewable energy sources for lighting and technical equipment.

• 4.5.4 Use low-emission fuels such as Hydrotreated Vegetable Oil (HVO) or biodiesel where generators are necessary.

4.6 Water management

• 4.6.1 Monitor water consumption and efficiency.

• 4.6.2 Provide reusable water bottles and sustainable water fountains.

• 4.6.3 Encourage sustainable water use throughout the Conference venue.

• 4.6.4 Deploy a comprehensive waste management system with clear collection, sorting, recycling, and disposal protocols.

• 4.6.5 Ensure timely waste removal from catering, bathrooms, and all interior/exterior spaces.

• 4.6.6 Integrate waste management into overall venue planning and operational schedules.

4.7 Website and digital services

• 4.7.1 Ensure the official COP website meets international sustainability and low-carbon hosting guidelines.

• 4.7.2 Design websites for accessibility, including support for assistive technologies.

• 4.7.3 Promote digital alternatives to printed materials wherever feasible.

4.8 Legacy

• 4.8.1 Identify opportunities to deliver environmental, social, and economic value post-COP.

• 4.8.2 Document best practices and lessons learned for future conferences.

5. Social sustainability and accessibility

The Government shall implement measures to ensure full and effective participation of persons with disabilities and other participants with specific needs. This shall include:

5.1 Accessible infrastructure

Accessible infrastructure, including ramps, elevators, barrier-free restrooms, accessible furniture layout, parking, and shuttle services.

5.2 Assistive devices and aids

Assistive devices and mobility aids, including wheelchairs and hearing loops.

5.3 Communication support

Real-time captioning and international sign language interpretation for plenaries.

5.4 Information and assistance points

• 5.4.1 Accessibility information and help desks throughout the venue, including registration areas and delegation hubs.

• 5.4.2 Training of workforce and volunteers to support participants with disabilities.

• 5.4.3 Consideration for non-visible disabilities, e.g., sunflower lanyards or wristbands for discreet support.

5.5 Website sustainability and accessibility

Design websites by following established international web sustainability guidelines with a view to achieving a low Website Carbon Score and host the website on verified renewable energy. In addition, follow accessibility standards to ensure that the information presented on the website is accessible for a variety of users, including those relying on assistive technologies.

6. Project management and operational planning

6.1 Sustainability operational plan

All sustainability measures shall be integrated into a Sustainability operational plan, developed by the Government in close coordination with the secretariat following the first technical mission. The plan shall include:

• 6.1.1 Implementation timelines and milestones.

• 6.1.2 Clear responsibilities and designated leads for each measure.

• 6.1.3 Interdependencies and integration with other operational areas (accommodation, venue, transport, catering, waste management, security, and ICT).

• 6.1.4 Monitoring, reporting, and corrective action procedures.

• 6.1.5 Risk assessments and mitigation strategies for environmental or social sustainability issues.

6.2 Sustainability and accessibility Project manager

The Government shall designate a Sustainability and accessibility Project manager responsible for:

• 6.2.1 Coordinating implementation of sustainability and accessibility measures.

• 6.2.2 Reporting progress and performance metrics to the secretariat.

• 6.2.3 Managing interdependencies with other operational areas.

• 6.2.4 Ensuring compliance with environmental, accessibility, and safety standards.

• 6.2.5 Communicating best practices and awareness to stakeholders and participants.

7. Accountability and monitoring mechanisms

7.1 Joint progress reviews

Regular progress reviews shall be conducted with the secretariat to ensure all objectives are met.

7.2 Monitoring

The Government shall maintain a central system that will monitor all sustainability and accessibility measures continuously during the planning phase and throughout the Conference, including participant feedback.

7.3 Reporting

• 7.3.1 Reports on sustainability and accessibility measures implementation.

• 7.3.2 Lessons learned and recommendations shall be compiled and disseminated to inform future COP hosts and enhance global best practices.

7.4 Joint corrective action plan

Any deviations from the Sustainability operational plan, including delays or service shortfalls, shall be addressed through a jointly agreed corrective action plan.

Annex XX: Cleaning and Waste management

1. General provisions

The Government, as Host Country, shall ensure that all Conference premises, indoor and outdoor spaces, catering areas, meeting rooms, bathrooms, and auxiliary spaces are maintained in a clean, hygienic, safe, and sustainable condition throughout the Pre-sessional Meetings and Conference.

Cleaning and waste management services shall be delivered in accordance with the following requirements:

1.1 Operational efficiency at conference scale

Operate efficiently at scale, commensurate with the high volume of participants and complexity of the Conference.

1.2 Regulatory and safety compliance

Ensure compliance with health, safety, hygiene, and environmental standards.

1.3 Sustainability alignment

Align with sustainability objectives, including waste minimization, recycling, and climate-friendly disposal practices.

1.4 Integration with conference operations

Be fully integrated with other operational areas, including venue, catering, transportation, and support staff logistics.

2. Cleaning operations

2.1 Scope of cleaning services

The cleaning services shall cover:

• 2.1.1 Food and beverage outlets, including kitchens, dining areas, food courts, grab-and-go points, and VIP catering zones.

• 2.1.2 Conference rooms, plenary halls, side-event spaces, and lounges.

• 2.1.3 Bathrooms, locker rooms, and changing facilities.

• 2.1.4 Corridors, stairwells, elevators, lobbies, and external public areas.

• 2.1.5 Pavilions and delegation Offices, secretariat workspaces, and technical rooms.

2.2 Bathroom facilities requirements

All bathroom facilities shall include:

• 2.2.1 Toilet fixtures with flush mechanisms.

• 2.2.2 Lockable doors to ensure privacy and security.

• 2.2.3 Handwashing stations with hot and cold running water.

• 2.2.4 Soap dispensers.

• 2.2.5 Hand drying facilities, such as paper towels or tissue and dispensers.

• 2.2.6 Disposal bins for sanitary waste.

• 2.2.7 Regular cleaning, restocking, and inspection schedules to ensure hygiene and accessibility.

• 2.2.8 Compliance with accessibility requirements for persons with reduced mobility.

3. Cleaning frequency and standards

3.1 Cleaning frequency

Cleaning frequency shall be defined per area type and use intensity (e.g., high-traffic areas cleaned multiple times per day).

3.2 Cleaning service standards

• 3.2.1 Bathrooms shall be cleaned, restocked, and inspected at least hourly during peak periods.

• 3.2.2 Catering and food preparation areas shall follow strict sanitation protocols, including continuous waste removal.

• 3.2.3 Common areas shall be monitored continuously and cleaned as needed.

4. Waste management

4.1 Waste management plan

The Government shall prepare a Waste management plan in consultation with the secretariat. The plan shall include:

• 4.1.1 Identification of waste streams: organic, recyclable (plastic, paper, glass, metal), hazardous, and general waste.

• 4.1.2 Waste collection points, bins, and signage across all Conference spaces.

• 4.1.3 Schedule for frequent and timely removal of waste to prevent accumulation.

• 4.1.4 Procedures for handling catering and food waste, including composting or another climatefriendly disposal.

• 4.1.5 Recycling targets and sustainability indicators.

• 4.1.6 Collaboration with local waste management authorities and licensed service providers.

4.2 Waste bin requirements

• 4.2.1 Waste bins shall be available in sufficient quantity across all indoor and outdoor spaces.

• 4.2.2 Bins shall be clearly labelled for type of waste, aligned with recycling or composting streams.

• 4.2.3 Catering areas shall have dedicated bins for organic waste, recyclables, and general refuse.

• 4.2.4 Bins shall be regularly emptied and maintained to avoid overflow.

5. Sustainability measures

5.1 Single-use plastics

Single-use plastics should be minimized in alignment with COP sustainability objectives.

5.2 Reusable and compostable materials

Reusable or compostable materials should be prioritized.

5.3 Waste collection

Energy-efficient waste collection and treatment methods shall be applied where feasible.

6. Project management and operational planning

6.1 Cleaning and waste management operational plan

The Government shall develop a Cleaning and waste management operational plan in coordination with the secretariat after the first technical mission. The plan shall include:

• 6.1.1 Deployment timelines for cleaning and waste management teams.

• 6.1.2 Staffing levels, shift schedules, and contingency coverage.

• 6.1.3 Interdependencies with catering, transport, support staff, accommodation, and security.

• 6.1.4 Monitoring and reporting procedures to ensure timely, efficient, and high-quality services.

• 6.1.5 Risk assessment and mitigation strategies for high-traffic periods or unexpected waste surges.

6.2 Cleaning and waste management Project manager

The Government shall appoint a Cleaning and Waste management Project manager, responsible for:

• 6.2.1 Coordinating all operational teams and service providers.

• 6.2.2 Ensuring adherence to the operational plan and sustainability targets.

• 6.2.3 Maintaining ongoing communication with the secretariat and other operational leads.

• 6.2.4 Reporting on service performance, incidents, and corrective actions.

6.3 Interdependencies

Cleaning and waste management operations shall be fully integrated with:

• 6.3.1 Venue operations ensuring minimal disruption during plenary sessions, side events, or VIP visits.

• 6.3.2 Catering operations, ensuring timely removal of food and packaging waste.

• 6.3.3 Transport and shuttle services, ensuring cleanliness of vehicles.

• 6.3.4 Accommodation services, maintaining common areas, lobbies, and bathrooms.

• 6.3.5 Security and access control, ensuring safe entry for cleaning personnel.

• 6.3.6 Accountability and Continuous Improvement

6.4 Performance metrics

Key performance indicators shall include:

• 6.4.1 Cleanliness levels of all designated areas.

• 6.4.2 Frequency and timeliness of waste removal.

• 6.4.3 Compliance with hygiene, safety, and accessibility standards.

• 6.4.4 Achievement of sustainability and recycling targets.

7. Accountability and monitoring mechanisms

7.1 Joint progress reviews

Regular coordination meetings shall be held between the Government, secretariat, and service providers to review progress, identify bottlenecks, and implement corrective measures.

7.2 Monitoring

Regular inspections and audits shall be conducted to ensure compliance with hygiene and waste management standards.

7.3 Reporting

Daily status reports shall be provided to the secretariat, covering cleaning schedules, waste collection, bin fullness, and sustainability compliance;

7.4 Joint corrective action plan

Any deviations from agreed standards or schedules shall trigger a corrective action process, jointly agreed by the Government and secretariat, to ensure continuity of service and maintenance of Conference hygiene and sustainability standards.

Addendum of Tables

Annex I: Premises and operations

Section Conference rooms

Table 1

⁴ Meeting room numbers will be changed in line with venue mapping to enable effective wayfinding.

⁵ Please take note of the general room requirements (annex I, paragraph Error! Reference source not found.. Further specifications mentioned in the table are additional requirements to each room.

Section Side event rooms

Table 2

⁶ Side event room numbers will be changed in line with venue mapping to enable effective wayfinding.

⁷ The total seats are expressed in an approximate range, and they are to be decided by appropriate site design in consultation with the secretariat's Engagement sub-division.

⁸ Please take note of the general room requirements (annex 1, Error! Reference source not found.. Error! Reference source not found.). Further specifications mentioned in the table are additional requirements to each room.

Section Special event rooms

Table 3

⁹ The total seats are expressed in an approximate range, and they are to be decided by appropriate site design in consultation with the secretariat's Engagement sub-division.

¹⁰ Please take note of the general room requirements (annex 1, paragraph 2, Conference rooms). Further specifications mentioned in the table are additional requirements to each room.

Annex I: Premises and operations

Section Press conference rooms specifications

Table 4

Annex I: Premises and operations

8. Section Facilities for pre-sessionals meetings

Table 5

Annex I: Premises and operations

Section Advance team facilities

Table 6

¹¹ Please take note of the general room requirements (annex 1, paragraph 2, Conference rooms). Further specifications mentioned in the table are additional requirements to each room.

Annex I: Premises and operations

Section Other facilities

Table 7