| (Unit with four CEE 7/3 sockets) | Executive Secretary/ COP President | Deputy Executive Secretary | Director/ Chairperson/ Champion/ Co-facilitator | Manager/ coordinator | Standard workspace | Support offices (general) | G77 and China office | NGO constituencies | UN agencies/regional groups |
| Flag with pole (123 x 183 cm) | President: one UN and one national flag ES: three UN flags | ||||||||
| Conference backdrop | 2 times: 2 x 3 meters foldable or on wall | 2 x 3 meters foldable or on wall | |||||||
| IPTV monitor | 1 | 1 | 1 | ||||||
| Shredder | 1 | 1 | In each print room | ||||||
| Paper basket | 1 | 1 | 1 | ||||||
| Catering table in support office and/or meeting room | 1 | 1 | |||||||
| Plants/ decoration | yes | yes |
Annex IV: Information and communication technology services: Infrastructure and End-user services
and Provision of registration equipment
(Annex VII: Registration and Accreditation)
Table 8
| Resource | Requirements | Quantity |
|---|---|---|
| Internet (ref. annex IV) | Guaranty Min 1 Gbps bandwidth for secretariat Internet and VPN; Internet service must be highly available and reliable (preferably 1 line as primary with a hot standby); Internet capacity should be configured and distributed based on the physical layout of the Conference center, including satellite locations (if any). Min 20 Gbps Internet bandwidth for Participants, including Wi-Fi service, computer center, media center, webcasting/live streaming, and virtual meeting platform. Internet service must be highly available and reliable and multi homing ISP (preferably active-active configuration with different ISP). Internet capacity should be configured and distributed based on the physical layout of the Conference center, including satellite locations (if any). Internet service must be supported by high-performance active equipment and passive components. | 1 lot |
| Class C subnets public/official IPv4 address with autonomous system number for BGP Multihoming. | 16 | |
| Provision of highly available web security service for staff and computer center Internet service (preferably Cisco Umbrella), capable of URL filtering, advanced malware protection, application control and threat prevention. | 2 | |
| Firewall clusters for each secretariat and participant service using appliance based Next Generation Firewall with min equivalent to FortiGate 1801F series for UN staff firewall cluster and FortiGate 3001F for participant firewall cluster. Exact model and licensing must be consulted with secretariat ICT. Firewall must include management and logging/analyzer for the reporting. The secretariat firewall cluster will be administered under UN Secretariat administration. The read or write access will be given to external support with non-discloser agreement. The support to the firewall must be provided during proof of concept, deployment, and operation. | 2 clusters |
| Resource | Requirements | Quantity |
|---|---|---|
| All administration must be done on site at COP 31 (NOC) and all rights provided to administrators: Both clusters should have the following minimum features: VPN site to site for secretariat network. VPN site to site to MS Azure Cloud. All Conference sites should be securely linked over VPN. Intrusion prevention systems. QoS. Application Control and Web filtering. All fibers interfaces must be equipped with fiber module. Virtualization. Clustering mechanism. Virtual domain/context. Central logging and reporting using Forty Analyzer; Multi factor authentication using tokens with min 25 tokens must be provided. | ||
| Power | Industrial standard UPS units (able to sustain power supply for a minimum of 30 minutes). This is for the access and distribution switches etc. | Total based on the equipment deployed |
| Systems and infrastructure for secretariat network domain | Industrial standard UPS units (able to sustain power supply for a minimum of 30 minutes). This is for webcasting streaming devices etc. Dedicated virtual infrastructure using hyper-converged solution that combines computing, networking, and storage components in a single system. Solution must be robust, scalable, and highly available, equivalent to Cisco UCS or DellVxRail with preferably VM-Ware hypervisor The infrastructure will be used to host: Active directory service. Network management systems. Registration service. Secure Printing service. IP Address Management (DHCP) All deployed servers must Microsoft Defender for Server deployed. (Both virtual and on prem servers); SIEMs Other virtual appliances | Total based on the equipment deployed 2 independent clusters. 1 cluster per data center |
| Resource | Requirements | Quantity |
|---|---|---|
Two independent clusters (minimum two tolerable node failure) with full redundancy network component Each Node with the following specification:
| ||
| IP Address Management (IPAM) | Provision of DHCP service which is capable of efficiently handling and distributing IP addresses within a network for both Secretariat and Participant Network. The solution needs to meet the following criteria:
| |
| Connectivity (Between data centers and LAN backbone) | Single-mode fiber pairs between primary and secondary data center. Single-mode fiber pairs between primary data center and the core switch room or MDFs. | Quantity may vary according to final design Quantity may vary according to final design |
| Resource | Requirements | Quantity |
|---|---|---|
| Single-mode fiber pairs between secondary data center and the core switch room or MDFs | Quantity may vary according to final design | |
| Single-mode or multimode fiber pairs (depending on the distance) between primary data center and the registration server room. | Quantity may vary according to final design | |
| Single-mode or multimode fiber pairs (depending on the distance) between secondary data center and the registration center; Secondary link must be separated from primary. | Quantity may vary according to final design | |
| POC and staging (ref. annex IV) | Sufficient open space, Internet, power, air-condition and workspaces to perform POC; Space should accommodate core equipment and sampling of all active IT network components and be adequate for work and meetings. Equipment such as projector and screen or online meeting kit with screen for meeting room, whiteboard, min five 27" monitor screens, Wi-Fi and cable network for workspace and sufficient power outlets. | 1 lot as defined above |
| Communication | Landlines (international). Phone sets. | 5 5 |
| A smartphone equivalent to Samsung Galaxy A56 5G which can be enrolled in Microsoft Intune MDM. The phone must come with a protection case, protection screen, usb-c charging cable and adapter. Sim cards for the above phones and for staff with official phones with flat rate calling locally, flat rate or suitable SMS package, sufficient local data of approximately 15-20 GB as well as a calling pool for international calls to be assigned to specific numbers. The actual number depends on the final staff assignment list. | 450 mobile phones and 550 simcards (final number to be communicated based on SAL) | |
| laptops (ref. annex IV) | Standard laptops for Staff/consultants/VIPs/NGOs/DOC, regional groups, etc. (carry bags to be provided for 100 laptops). | 350 |
| Computer center size (ref. annex I) | Standard laptops for Computer centers (or all-in-ones), depending on the final layout, distribution, and size of the computer centers within the Conference facility. | 30% of seats provided according to layout plan |
| All laptops should have security locks provided. | Standard laptops for NOC personnel (workplace of technicians). High-end laptops for NOC and Record Management Writing press. Standard laptops for Meeting rooms and Plenary I/II (excluding virtual participation requirements for each meeting room). | 50 20 40 64 |
| Resource | Requirements | Quantity |
|---|---|---|
| Monitors | High-end laptops for Virtual participation in the meeting rooms and DOC | 100 |
| Standard laptops for Security checkpoints and registration counter, depending on the layout of the Conference facility. | 90 | |
| 27-inch HD desktop monitors with DVI/HDMI interface for use with laptops (for staff and consultant). | 150 (50 is needed when core team arrives) | |
| 32-inch HD desktop monitors with DVI/HDMI interface for use with laptops (for staff and consultant). | 75 (20 is needed when core team arrives) | |
| 27-inch HD desktop monitors with DVI/HDMI interface for use with laptops (for NOC) | 50 | |
| Barcode scanner | 32-inch HD desktop monitors with DVI/HDMI interface for use with laptops (for DOC) | 35 |
| Videowall solution for NOC will be used. The solution should allow for flexible use of the display space. Solution is equivalent to Barco product. | 32 (tbc based on layout) | |
| Videowall solution for DOC/MCR will be used. The solution should allow for flexible use of the display space. Solution is equivalent to Barco product. | 32 (tbc based on layout) | |
| Preferably Honeywell Voyager 1470g. For security checkpoints, registration desk/distribution desk, depending on the layout of the Conference facility. | 100 | |
| Cameras and Standard Tripods (for Registration area) | USB Camera with stands (like Logitech C920); Stand/tripod: | 45 (tbc based on layout) |
| Adjustable height up to 65 cm or more; ¼ screw (or other compatible with provided web cameras); | ||
| Multiple angle adjustment. | ||
| Rotatable handle. | ||
| Tablets for digital badge signing (For Registration area) | Tablets similar or better to Samsung Galaxy Tab A9+ Wi-Fi SM-X210 128 Gb with adjustable stand. Important is that these devices are having a locking mechanism provided against theft | 45 (tbc based on layout) |
| Stylus for signature tablets | Stylus Pen for Touch Screen for signature tablets (consumables). | 100 |
| Resource, (for Registration Area) | Requirements | Quantity |
|---|---|---|
| Network nodes/drops (Wi-Fi drops not included) (ref. annexes I and III) | Offices/workplaces (This refers to all workplaces across the conference center i.e., UNFCCC Staff, UNDSS, Security and safety, Police, Information desks, Lost and found desk, Registration back office, VIP office, etc.). Approximately xxx workplace/desk. | 1 per workplace |
| Computer centers, including plug and play (pnp-desk), depending on the layout and distribution of computer centers within the Conference facility - 80% of seats for laptops, 20% for pnp-desk | 1 per laptop 1 per pnp-desk | |
| Meeting Rooms Placement: 2 front and 6 at the front of house (FoH) | 8 per meeting room | |
| Plenaries (Plenary 1 and Plenary 2) | 1 per Conference officers' desk, 1 presentation laptop, 1 per seat on podium, 6 at the FoH | |
| UN Staff meeting rooms Placement: 1 front and 2 at the FoH | 3 per meeting room | |
| Printer/MFP | 1 per printer | |
| Registration counter | 1 per laptop 1 per badge 1 per printer | |
| ES and DES office Placement: 1 laptop, 1 Printer, 1 video conference, 1 spare | 4 per office | |
| IPTV including Digital Signage, Daily Program | 1 per IPTV | |
| Security checkpoints | 1 per laptop | |
| Side Event Room Placement: 2 front and 4 at the front of house (FoH) | 6 per meeting room | |
| NOC and DOC | 2 per desk 1 per monitor |
| Resource | Requirements | Quantity |
|---|---|---|
| Webcast Area (housed inside DOC) | 3 per desk | |
| Media area (including media center), Distributed based on final layout | Approximately: | |
| Excluding data cable provided by MCR. | ~1,500 | |
| Area includes IBC Office, Broadcaster, Media center and stand-up positions | ||
| USB Flash Drive | Minimum capacity 64 GB | 50 |
| USB C LAN Adapter 1,000 Mbps | USB C LAN Adapter 1,000 Mbps. | 150 |
| USB C LAN Adapter 10 Gbps | USB C LAN Adapter 10 Gbps | 10 |
| USB- C to USB An Adapter | USB- C to 4 ports USB An Adapter | 45 |
| USB to WLAN Adapter | Support for 5 GHz radio | 20 |
| Multifunctional printers/ printers | Multifunctional printer (staff area) (A3/A4 color) (see ref. for required functionalities); all should have stapling and sorting functionality. | 28 |
| Wi-Fi printers 5 Ghz with support for air print. | 3 | |
| Small multifunctional printer (staff area) (A4 color) (see ref. for required functionalities). | 2 | |
| Multifunctional printer for computer center and media center (1 per 50 computers but minimum 2 per center for service availability), depending on the layout, distribution, and size of the computer centers within the Conference facility (b/w duplex printing and A4 only). | 40 | |
| Small printers like Xerox Versa link C415; must have support for Air print; and usb cable; support A4. | 60 | |
| Enterprise secure printing solution for UNFCCC (see ref. for required functionalities). | 1 | |
| Enterprise secure printing solution for Participants (see ref. for required functionalities). | 1 | |
| Registration printer (oversized PVC credential inkjet printer preferably/like Swiftcolor SCC-4000D); where an alternative model is proposed, sample device must be provided early enough to allow for testing and approval for the vendor to procure in time for the Conference. | 24 | |
| Sufficient consumables. | ||
| Onsite support during production period |
| Resource | Requirements | Quantity |
|---|---|---|
| Plotter supplies | Toner for Plotter (2 full sets of toners and 1 print head) for HP DesignJet Z6 | 1 lot as defined above |
| ICT support staff kit | Paper A1 for above plotter (HP A1 Q1445A). Vest and cap (UN blue kit made of polyester or other material adapted to the local climate and A/C environment) with the inscription "ICT Support" (white text), clearly visible on the front and back and with no vendor/marketing labelling (further details and sample to be provided by secretariat). | 3 |
| Virtual participation technician (VPT) kit | Vest (made of polyester or other material adapted to the local climate and conference A/C environment) with the inscription "Digital production" (white text), clearly visible on the front and back and with no vendor/marketing labelling (further details and sample to be provided by secretariat). | 1 vest and Cap per IT support staff 2 vests per VPT support staff, VPT zone managers, VPT planners and Digital production assistants |
| External hard drives | Minimum 8 TB each | 2 |
| Software for Participants' PCs and meeting rooms | The Government shall provide English software and licenses for all equipment that it supplies, including latest Windows operating system, Office 365/2016 KMS, Microsoft 365 Defender for Endpoints or other similar security endpoint and standard software licenses for all other equipment provided. All laptops must be controlled by SCCM and co-managed between a local Active Directory and a cloud-based Microsoft Endpoint manager (Intune). | Based on the final number of equipment |
Annex IV: Information and communication technology services: Infrastructure and End-user services
Specialized expertise
Table 9
Note: Human resources/expertise (i.e. refers to a sufficient team of Specialized expertise the exact number should be discussed based on Conference layout/design).
| Resource | Requirement | Quantity |
|---|---|---|
| Technical expertise (ref. annex IV) | Systems administrators | 1 lot as defined above |
| Wi-Fi administrators | 1 lot as defined above | |
| Internet service expert(s) | 1 lot as defined above | |
| Firewall administrators | 1 lot as defined above | |
| Network and security infrastructure expertise | 1 lot as defined above | |
| Cabling expertise | 1 lot as defined above | |
| Hardware support (Vendor) | 1 lot as defined above | |
| User support/service desk | 1 lot as defined above | |
| User support/service desk/steward/ess for computer center, media center, meeting rooms, floor walkers etc. | 1 lot as defined above | |
| Project management team | 1 lot as defined above | |
| Virtual participation technical team | 1 lot as defined above | |
| Virtual participation technicians zone managers and planners | 1 lot as defined above | |
| Digital production assistants | 1 lot as defined above | |
| Virtual meeting platform management/support | 1 lot as defined above | |
| Webcast management and technicians | 1 lot as defined above | |
| National frequency authority expert | 1 lot as defined above |
8.1.1 Consumables for the multi-functional printers
Table 10
| Item | Type | Specification | Number |
|---|---|---|---|
| Miscellaneous | A4 paper supply. | Sheets of A4 photocopying/printing paper; 80 g/m². | 300,000 |
| Copy clicks | Number of copy/printing clicks for black/white copier. Number of copy/printing clicks for color copier. | 400,000 7,000 | |
| A3 paper supply | Sheets of A3 photocopying/printing paper. | 25,000 | |
| Service management personnel | Maintenance and paper supply and distribution on demand. The personnel shall
| 1 Lot |